We have looked at some key ways to optimise your business, exploring different avenues to evolve your enterprise and create a legacy you can be proud of.
Let’s see how you can have better control over your financial numbers.
Having the right numbers at your fingertips
One of the biggest causes of business failure with new startups is poor cashflow and a lack of capital. Having enough money to cover your expenses, pay your workforce and invest in growth is what separates the successful businesses from those that fall by the wayside.
But what can you do to improve your cash position and keep yourself in the driving seat when it comes to managing the financial side of the business?

Here are six simple things you can do to get more proactive with your finances:
 
Embrace financial technology and cloud accounting
Make sure you’re using cloud-accounting solutions like Xero, with integrated bank feeds, expense tracking, simple invoicing and a real-time view of your numbers. You can also use the advanced reporting features to get deep insights into financial performance and use financial metrics to monitor performance.
Develop a framework of financial key performance indicators (KPIs) including gross profit margins, operating expenses, customer acquisition costs and revenue growth rates. By tracking these metrics, you can gauge your performance, spot any financial threats and make well-informed decisions about your financial management.
 
Forecast your cashflow position and potential challenges
Use cashflow forecasting tools to track your expected cash inflows and outflows. These projections give you an overview of your cash position for the months ahead, allowing you to top up your cash as required. It’s also sensible to build up some meaningful cash reserves, so you have capital behind you when cashflow gets tight.
 
Work on your aged debt and debtor management
It’s important that customers pay on time and that your payment terms are clear. Use your accounting software to send out automated reminders and have structured follow-up procedures in place for overdue payments. It’s also a good idea to offer early payment incentives and to nurture strong customer relationships to minimise your aged debt and improve cashflow.

Review your expenses with fresh eyes
Start by looking at your expenses from last month. What did you spend money on that isn’t vital to your business growth today? Here’s a checklist to help:

• Subscriptions and memberships: Do you have any that you haven’t used in months? Maybe you signed up for an email marketing tool but haven’t sent a campaign in all year. Or maybe there’s a monthly membership that’s been “just in case,” but hasn’t added tangible value recently.
• Software: Are you paying for a project management system you no longer use? Or perhaps you’ve been doubling up on tools, paying for two different services that do the same thing such as PDF editors.
• Outdated services: Think about any third-party services you’re outsourcing that no longer serve your business. Maybe you’ve moved to a different software solution, but you’ve been keeping the old one active “just in case.” That’s money down the drain.
• Miscellaneous overhead: Office space, supplies, or other costs that were important in the early stages of your business but have since become unnecessary or redundant. Check out the supply closet and take inventory of what’s there to reduce unnecessary orders being placed for stationery and office supplies.

Once you’ve identified these, take a good look at them. If you’re not actively using these services to grow your business, they’re just sinking your profitability.
 
Get strategic with your working capital and access to finance
Having a viable level of working capital in the business is a must. Explore the various financing options for boosting your capital. This can include business lines of credit, invoice financing or term loans, all of which help to increase funding and raise the company’s capital.
 
Talk to us about ways to improve your digital transformation
There has never been more tools to help you manage your finances. By embracing the best in financial and accounting tools, you give yourself (and your finance team) the superpowers to become cashflow positive, with capital behind you to drive your business to new heights.
 
If you’re looking to upgrade your financial management, talk to us. Our team will suggest the ideal accounting tech and the best ways to control your numbers. Call (08) 9367 4199 or email us at [email protected].​

Pros: 

• Ownership: When you buy an item, you own it outright. It appears on your balance sheet as a business asset, increasing your business’s perceived value. Plus, you can claim the cost against your capital allowance for tax purposes. 

• Long-Term Use: Once you own the item, you have full use of it for its entire lifespan. If your financial situation changes, you can sell the asset to free up capital. 

Cons: 

• High Upfront Cost: Buying requires a large upfront payment, which can strain your cash flow and take funds away from other areas of your business. 

• Potential Need for Loans: If you don’t have enough liquid cash, you might need to take out a loan, adding to your liabilities and reducing your worth on the balance sheet. ​

As part of our ongoing commitment to ensuring that your business remains compliant with Australian Taxation Office (ATO) regulations, we would like to remind you of the importance of lodging your Fringe Benefits Tax (FBT) returns, particularly concerning motor vehicles owned by your business.
Other examples of fringe benefits can include discounted loans, gym memberships, entertainment such as cinema tickets, and accommodation.

Brief history of FBT
The Fringe Benefits Tax was introduced in Australia in 1986 as part of tax reform efforts to capture the tax value of benefits received by employees from their employers that are not in the form of cash salary or wages. This tax ensures that such benefits are subject to taxation, maintaining fairness in the tax system. The most common benefit provided is access to a company owned vehicle.
​The fringe benefits tax year is from the 1st of April to the 31st of March.
FBT and associates
It is crucial to understand that owners, directors, and their family members are considered associates under FBT regulations. Therefore, providing vehicles to yourself, your spouse, or your children is still subject to FBT.
Compliance for motor vehicles
When motor vehicles are owned by a business, it is crucial to report these annually to the ATO. At Preston Corporate, we employ the Employee Contribution Method (ECM) to compensate for personal usage of these vehicles as calculated by the ATO. This includes:
- Personal usage vehicles where the statutory rate is treated as additional income for the business;
- Operating cost or logbook method for vehicles with high business usage (e.g. sales roles);
- Exempt vehicles such as dual cab utes, provided their use is limited to minor and infrequent personal trips.
It is vital to note that exempt vehicle usage should be less than either 200km per trip or 700km annually. Minor deviations such as picking up children from school or occasional trips to the store are permissible. The major benefit is that to/from work trips in exempt vehicles are still counted as work related.
Special exemptions for electric vehicles
100% personal usage electric vehicles are currently exempt from FBT, marking a significant shift in tax policy. Additionally, Petrol Hybrid Electric Vehicles purchased under a lease agreement before March 31, 2025, are also exempt from FBT for the term of the lease. This unprecedented opportunity allows for considerable savings on vehicle costs—buying a $60,000 electric vehicle may effectively cost you only $32,000 after considering FBT exemptions and tax and GST claims. Please note that the vehicle must be under the Luxury Car Tax Limit to qualify for these exemptions – so the Porsche Taycan is off limits!
Electric vehicles and reporting
The rising adoption of electric cars brings a new consideration into FBT compliance. Exempt electric vehicles must still be reported to the ATO on the FBT return, and the exempt value is included in the Single Touch Payroll (STP) finalisation at the end of the financial year. This is because electric cars affect the Adjusted Taxable Income of employees (used for Centrelink and Medicare Levy Surcharge).
What is exempt from FBT?
Items that are unlikely to attract Fringe Benefits Tax include: mobiles, laptops, PPE, or infrequent benefits that are $299 or less in value.
ATO compliance and data matching
The ATO uses sophisticated data matching techniques with state vehicle registries and analyses various tax return labels to identify discrepancies. Noteworthy is the ATO’s practice of verifying the use of vehicles claimed as business expenses through various means, including physical checks (such as attending football games and taking registration plates of utes to verify and review), social media investigations (e.g. photos of dual cab 4WD utes on Frazer Island holidays) and information requests (from e-tag companies and service records to verify log books). These measures underscore the importance of accurate logbooks and usage records. Failure to accurately complete a logbook or relevant employee declaration can result in significant employer tax liabilities: remember that it is the employer’s responsibility to ensure the vehicles are being used within the law, not the employee – examples might include a current or former employee using a company car outside company policy; but only the employer is still liable for FBT to the ATO.
Why lodging FBT is crucial
Lodging your FBT return is not just a regulatory requirement; it also provides legal protection. Timely FBT submission limits ATO reviews of these benefits to two years. In contrast, failure to lodge can allow the ATO to initiate reviews up to five years later. The FBT rate at 47% is significantly higher than the corporate tax rate, emphasizing the importance of compliance to avoid hefty penalties.
We urge all our clients to maintain diligent records and ensure timely lodgement of their FBT returns. Doing so not only complies with the ATO regulations but also protects your business from potential future complications and financial liabilities.
Even if you legally do not need to lodge an FBT return, if you provide benefits to employees, we strongly suggest that you do. This ensures that any potential FBT has been calculated and checked, and if lodged in a timely manner, reduces the audit window of the ATO.
Lodgement and payment of FBT returns is due on the 25th June each year.

​Find out more about FBT from the ATO here.

Should you have any questions or require assistance with your FBT return, please do not hesitate to contact us. Our team is here to support you in navigating these requirements smoothly, and we look forward to supporting your ongoing success. 

Bank reconciliations ensure the accuracy of your organisation's financial statements and helps maintain financial integrity. Get into the habit of doing it often. Putting it off can mean lost records or not remembering what transactions were for, or not noticing fraudulent transactions in time to rectify them, as well as your in-software reports not generating accurately.

A bank reconciliation involves a comparison of your income and expense records against the actual bank statement records your bank has. It is a critical financial process to identify and rectify any discrepancies or errors between your internal financial records, with the transactions in the bank accounts.
Bank reconciliations keep your bookkeeping accurate and can help lower your tax, alert you to fraud, and allow you to track costs. They are essential for several reasons.

• Firstly, they help detect and prevent fraudulent activities or errors, such as unauthorised transactions or bank fees.
• Secondly, they provide a clear picture of your actual cash position, allowing for better cashflow management and informed financial decision-making.
• Thirdly, by reconciling regularly, you can also identify any outstanding checks or deposits that haven't cleared, ensuring that you have an up-to-date understanding of your financial health.

Manual reconciliation can take a long time, but there are plenty of software options available in Australia to make the process much easier.

Check out the below links to get a better understanding of how to reconcile your bank account transactions in Xero, MYOB (desktop or browser) and Quickbooks Online.

• Xero
• MYOB
• Quickbooks​​

We also offer a bookkeeping service which can be incredibly helpful to maintaining your file and preparing monthly and/or quarterly lodgements with the ATO. Get in touch with us for more information about this.

Compliance and why it is important 
A major part of payroll operations is the responsibility to ensure that employees’ superannuation contributions are calculated accurately and paid efficiently to ensure no penalties are incurred. The ATO enforces strict guidelines around this, which can open you up to significant penalties if not adhered to. When not paid correctly and on time, you are also undermining your employee’s retirement savings efforts. 

Another point to consider is that making payment of super for the 4th quarter of the financial year after June 30th, means you won't be able to claim that as a deduction in your tax return until the next year when it is paid.

Tips to maintain super compliance 

1. Stay ahead of the news 

Keep yourself informed about upcoming changes to employer’s requirements. The super guarantee rate periodically changes, so keep your eyes peeled for these kind of updates. 
A great way to do so, is to subscribe to the ATO newsletters (simply select the topics you’re interested in).
    2. Regularly review your payroll 
Undertaking audits of your payroll register is imperative to ensuring no errors have been made, and allows you to rectify errors as soon as they are discovered. An external consultant can be engaged to perform these services. 
    3. Embrace technology 
Utilising payroll software that is up to date with the latest legislation and requirements will help to reduce the risk of errors occurring. Automation can help with timing to ensure you are not late in processing payment of your employee’s super guarantee. 
    4. Record keeping 
Detailed record keeping is imperative for payroll operations. Ensuring compliance, and making things much easier if you are ever audited by the ATO. 

Always remember, even if you own the business and are the employee, you are still required to stick to the rules and pay your super correctly, as you would for any other employee.  Your commitment to this issue reflects your integrity towards yourself, your business, and employees. Find out the current and historical superannuation rates here.

If you are not sure you are 100% doing things correctly, or need assistance relating to payroll and bookkeeping, give our team a call on (08) 9367 4199.

Need to rein in your expenses? We can help you review your current costs, find the expenses that could be cut, and keep you on top of managing your future spend.
Running a business will always mean incurring certain expenses, or ‘spend’
Whether you’re a large family business or a small fledgling startup, there will be costs, overheads and supplier bills that mount up – and these expenses will gradually chip away at your cash position, making it more difficult to grow and make a profit. 
So, what can you do to reduce your spend levels? And what impact will this have on your overall margins, profits and ability to fund the next stage in your business journey? ​

Get proactive with your spend management 
Spend management is all about getting in control of your expenses – and, where possible, aiming to reduce the level of costs and overheads that you incur as a company. 
Why does this matter? Well, excessive spending eats into your cashflow, reduces your profit margins and stops you from achieving the profits that you’re capable of as a business. So if you can get proactive with your spend management, you can actually make your company a far more financially productive enterprise – and that’s great for your overall business health. 
What can you do to reduce spend and slim down your company expenses? 

Here are some key ways to reduce expenses: 

 - Reduce your overheads – Your overheads are the unavoidable costs of running your business, producing your products or supplying your services. If you have a bricks and mortar premises, these overheads will include rental payments, utility bills and even the cost of paying your staff. Drill down into the numbers and see where there are opportunities to reduce these overhead costs. That could mean moving to smaller premises, or reducing the size of your workforce, to reduce payroll expenditure. 

- Put limits on staff expenses – If your employees can claim expenses, or buy raw materials and equipment with the company’s money, these costs can soon start to rack up. It’s a good idea to put a spending limit in place, so each staff member can only spend up to an agreed amount. Having a clear expenses policy helps, as will training up your staff in good spend management techniques. Specialist expenses card software allows you to quickly set spend limits, track expenses and pull your expenses data through to your cloud accounting platform for processing.  

- Look for cheaper suppliers – If you can reduce your supplier costs, this will go a long way to bringing down your overall spend. If you’ve been with certain key suppliers for years, look around for new quotes, look at current market prices and see if you can negotiate better deals. And if your old suppliers aren’t flexible enough, try swapping to newer, more eager suppliers who will be willing to meet you in the middle on price. 

- Make your operations leaner – the bigger your operational costs are, the less margin you’ll make on your end products and services. One way to resolve this is to aim for a ‘lean approach’, paring back your staff, resources and operational complexity to the bare minimum. By making the business as lean as possible, whilst still delivering the same output, you keep your revenue stable, but reduce the spend level that’s eating into your cost of goods sold (COGS). The smaller your COGS, the more profit you make on each unit or sale – and that means better cashflow, more working capital and bigger profits. 

- Explore tax reliefs – Tax costs are an unavoidable expense when running your business, but it’s worth exploring which tax reliefs, grants or other business benefits you may be eligible for. For example, research and development (R&D) tax credits may be available in your field to help cut your corporations tax expenses. 

Talk to us about improving your spend management 
If you’d like to get in control of your expenses, we’d love to chat. We’ll review your current costs and highlight the key areas where expenses can be cut. Get in touch to start reducing your spend.​

Our key tips

Envision your future: Reflect on what you truly want from your life and how your business can help you achieve those aspirations. Consider where you want your business to be in the next five or ten years. Having a clear endpoint in mind will make it easier to set goals that align with your vision.
Set measurable goals: Vague goals can be challenging to track and evaluate. Instead, focus on setting goals that are measurable. Think about the key metrics you already monitor in your business and how you would like to see them improve. For example, aim for a 3% increase in net profit year-on-year, a 2% reduction in expenses, or acquiring two new customers per month or grow your prospect database by 50%. If you set specific targets, you can easily track your progress and make adjustments as needed.
Develop a plan for each goal: Once you have identified your goals, it's crucial to create a plan of action to achieve them. This can be as simple as jotting down your ideas or engaging in a brainstorming session with your team or advisors. Having a well-defined plan in place will help you stay focused and motivated to follow through.
Monitor your progress regularly: It's essential to regularly check in on your progress towards your goals. Set reminders on your calendar or align your monitoring process with your invoicing cycle. By consistently evaluating your progress, you can identify any areas that need improvement or come up with fresh ideas to help you reach your targets.
Celebrate your achievements: Celebrating milestones along the way is crucial for maintaining motivation and momentum. Plan a reward for yourself when you achieve a significant goal. It could be treating the team to a morning tea, having a day out of the office together or planning an event for the end of the year. Choose something that brings you joy without breaking the bank.

We can help you with the strategy and identifying the information you’ll need to track, so you can monitor your progress. There are many different metrics you can use to do this, and we can help you in setting up your Key Performance Indicators (KPI).

Contact our Business Advisor, Michele Rawlins, to discuss the future of your business.